explore our CASE STUDIES
Discover the quality of Arrange and Engage events from our case studies below.
Leadership Meeting in aspen, COLORADO
Client information
Business Name: Renovation Systems
Industry: Service Provider to the Multi-Family, Commercial, and Single-Family industries
Location: Aspen, Colorado
Website: www.renovationsystems.com
Contacts: Robby Mailatyar (Chief Executive Officer) & Jen Schmitz (Executive Assistant to the CEO)
OVERVIEW
Renovation Systems partnered with Arrange and Engage to execute their first-ever leadership retreat, the Elevate & Celebrate Leadership Retreat. Held at the luxurious Mollie Hotel in Aspen Colorado, this bespoke event brought together Renovation Systems’ leadership team for three days of connection, reflection, and celebration.
The event goals were to inspire, appreciate, and align the team while providing a premium experience within a defined budget. Arrange and Engage exceeded expectations; delivering an unforgettable retreat that combined strategic planning with creative execution.
EVENT HIGHLIGHTS
Custom Experiences: Guests received thoughtful and personalized gifts, including Canada Goose jackets, curated welcome bags, and branded leather goods created at an onsite leather branding station. The event also featured unique touches like a rejuvenating oxygen bar and live watercolor paintings, providing one-of-a-kind keepsakes for attendees.
Luxury and Adventure: The agenda balanced relaxation and adventure, featuring a thrilling snowmobile excursion with breathtaking mountain views and an elegant final night celebration at an exclusive private club on top of the tallest mountain in Aspen, complete with festive dinner, live music, cocktails, and a team photo.
Strategic Sponsorships: Arrange and Engage developed and executed a comprehensive sponsorship strategy, enhancing the event’s value and creating opportunities for future partnerships.
Challenges and Solutions
Challenge: Planning a first-time event with a high bar for quality and flawless execution.
Solution: Leveraging Arrange and Engage’s extensive expertise, the team handled every logistical detail, ensuring a seamless experience from start to finish.
Challenge: Providing memorable, high-quality gifts that felt personal and aligned with the Renovation Systems brand.
Solution: Arrange and Engage worked closely with the client to craft a gifting strategy that delighted attendees while reflecting the company’s values.
Results
Exceptional Feedback: Renovation Systems’ leadership team praised the retreat for its impeccable planning, creativity, and attention to detail.
On-Budget Success: The event’s premium nature was achieved without exceeding the established budget.
Future Collaboration: The client was so impressed that they committed to partnering with Arrange and Engage for future events.
“When planning this trip, I asked for Arrange and Engage to deliver an unforgettable trip that our team members would never forget. Arrange and Engage did just that. Their creativity and attention to detail were unparalleled, and the feedback from our team has been overwhelmingly positive. We’re thrilled to collaborate with them again."
— Robby Mailatyar, CEO, Renovation Systems
Sales Kickoff in san diego, california
Client information
Business Name: Velocity Global
Industry: Global Workforce Solutions
Website: https://velocityglobal.com
Contact: Craig Steele, Chief Revenue Officer
OVERVIEW
Arrange and Engage was selected as the event management marketing agency to execute the Sales Kickoff (SKO) for Velocity Global. This internal event took place in San Diego, CA, from January 7-9, 2025, with over 80 attendees from across the globe. The SKO aimed to align the sales and revenue organization around the 2025 plan, setting the stage for meeting and exceeding company goals.
objectives
Communicate go-to-market messaging for 2025: Ensure every attendee clearly understands the strategies and priorities driving the company forward.
Celebrate previous wins and provide a motivational boost: Highlighting achievements to inspire confidence and enthusiasm among the sales team.
Unite global teams who rarely meet in person: Foster meaningful connections and strengthen relationships across international teams.
Develop key sales skills: Equip attendees with tools and techniques to excel in an increasingly competitive market.
Introduce leadership vision for 2025, including a CEO keynote: Provide a platform for leaders to inspire and align the organization around shared goals.
Foster collaboration through sharing best practices: Encourage knowledge exchange and teamwork to drive collective success.
Challenges
Limited Time: Planning occurred over three months, navigating three major holidays and multiple time zones.
Budget Constraints: Ensuring a high-impact event while adhering to a tight budget.
Audience Engagement: Keeping attendees engaged during content-heavy sessions.
Strategy & Implementation
Research & Planning
Personalized Agenda Development:
The team created a tailored schedule to balance immersive training sessions, collaborative workshops, and engaging networking opportunities, ensuring maximum relevance and value for attendees.Budget Management:
Through strategic vendor negotiations and resource allocation, Arrange and Engage maximized value by securing cost-effective solutions while delivering a high-quality experience that met organizational goals.
Execution
Event Planning & Strategy:
Collaborated closely with stakeholders to define and align objectives.
Provided guidance and executed strategic plans to optimize resources.
Oversaw speaker sourcing, content development, registration, and logistics.
Managed housing and travel arrangements to streamline attendee experience.
Onsite Management:
Delivered seamless onsite execution, including staffing, logistics, and customized activities.
Provided real-time problem-solving to address any issues.
Post-Event Reporting:
Analyzed feedback and results to measure success against objectives.
Delivered a comprehensive report with key metrics and recommendations for the future event.
Results
Increased Sales Productivity: Attendees left motivated and better prepared to achieve their goals.
Seamless Execution: Despite limited time and budget, the event was hailed as a resounding success.
Enhanced Team Collaboration: Strengthened bonds across global teams.
Conclusion
The Velocity Global Sales Kickoff, organized by Arrange and Engage, successfully achieved its objectives of aligning the sales team, fostering collaboration, and preparing the organization for success in 2025. Through careful planning, strategic execution, and a focus on engagement, the event delivered measurable results, including increased sales productivity and enhanced team cohesion. By overcoming challenges such as limited time and budget, Arrange and Engage demonstrated its expertise in delivering impactful events that drive organizational growth. The success of this SKO highlights the value of a well-executed kickoff event in inspiring and uniting teams around a shared vision.
"I loved working with Arrange and Engage. Despite being external to our team, they seamlessly integrated into the planning process and figured out exactly what needed to be done to keep things moving. Their ability to adapt and provide solutions on the spot was impressive and made the entire experience so much easier for everyone involved." - Clare Whitecross, Vice President
"The Velocity Global SKO was one of the best we’ve ever had. The seamless planning and execution by Arrange and Engage ensured our team was inspired, aligned, and ready to tackle our aggressive goals for 2025. Their expertise made all the difference in creating an impactful and motivating event." - Craig Steele, Chief Revenue Officer
president’s club in athens, greece
Client information
Business Name: Renovation Systems
Industry: Technology, Internet Media
Location: Athens, Greece
Website: www.on24.com
Contacts: Jim Blackie, Chief Revenue Officer
OVERVIEW
Arrange and Engage was selected to plan and execute the President’s Club trip for ON24, a leading firm in Internet Media Technology. This exclusive event aimed to reward the top sales representatives globally, acknowledging their hard work and contributions to the company’s success for FY23. The chosen destination was Athens, Greece, a city rich in history and culture, perfect for fostering connections among top performers.
OBJECTIVES
Bringing Together Top Sales Reps Globally: Create an environment where top performers could network and share best practices.
Employee Retention: Reward and recognize employees to enhance loyalty and reduce turnover.
Enhanced Employee Motivation: Inspire attendees to continue performing at a high level.
Strengthening Company Culture: Foster a sense of community and shared purpose among team members.
Maintain An Established Budget: Execute the trip within financial constraints while maximizing the experience.
Challenges
Maintaining Inclusivity: Ensuring all attendees felt valued and included in activities was paramount.
Ensuring the Destination is Exciting and Accessible: Athens needed to appeal to a wide range of interests while remaining easily accessible for all attendees.
Navigating Potential Budget Constraints: Delivering a luxurious experience while adhering to budgetary limits required strategic planning.
Dealing with Unexpected Travel Disruptions: Last-minute changes, such as flight delays or cancellations, needed contingency plans.
Managing Logistics for a Large Group: Coordinating accommodations, transportation, and activities for a large number of participants required meticulous planning.
Strategy and Implementation
Destination Selection: Extensive research was conducted to identify Athens as a culturally rich and accessible destination, offering a blend of historical exploration and modern amenities.
Personalized Itinerary Development: The team crafted a bespoke itinerary, incorporating a variety of activities that catered to diverse interests, including guided tours of ancient ruins, culinary experiences, and team-building.
Budget Management: Through strategic negotiations with local vendors, hotels, and service providers, Arrange and Engage successfully secured discounts and added value, resulting in substantial savings.
EXECUTION
Venue Sourcing and Site Selection: Identified and secured venues that aligned with the event’s goals, ensuring spaces were both inspiring and functional for meetings and gatherings.
Registration and Housing Management Services:
• Implemented an efficient registration process, allowing attendees to seamlessly confirm their participation, and accommodation preferences.
• Managed housing arrangements to ensure all attendees were comfortably accommodated close to event activities.
Logistics:
• Coordinated travel arrangements, including flights and local transportation, ensuring smooth transitions for all attendees.
• Secured accommodations in a central location to enhance accessibility and comfort.
On-Site Management:
• Arrived in Athens ahead of the group to oversee logistics and ensure everything was in place.
• Provided a dedicated concierge service to assist attendees with any needs or concerns during the trip.
Inclusivity Measures:
• Designed activities that encouraged participation from all attendees, ensuring everyone felt engaged and included.
• Offered a range of options for free time, allowing attendees to explore personal interests while still fostering group connections.
Post-Event Reporting:
• Conducted a comprehensive review of the event, gathering feedback from attendees and analyzing overall success against initial objectives.
• Provided a detailed report highlighting key metrics, attendee satisfaction, and recommendations for future events.
RESULTS
Increased Sales Productivity: Post-trip surveys indicated that 85% of attendees felt more motivated and inspired to achieve their sales targets.
$60K+ Savings Through Negotiations: The effective management of vendor contracts and services resulted in substantial budget savings, allowing funds to be redirected towards future initiatives.
Stronger Team Bonding: Feedback revealed enhanced relationships among team members, with many citing the trip as a pivotal moment for collaboration and camaraderie.
“The Athens trip was unforgettable! Thanks to Arrange and Engage, we didn’t have to worry about a thing. Every event was unique and came together incredibly. Truly a first-class experience!”— Jim Blackie, Chief Revenue Officer
Venue Sourcing for ON24 Roadshow, global locations
Client information
Business Name: ON24
Industry: Technology, Internet Media
Location: Various Global Locations
Website: www.on24.com
Contacts: Callan Young, Chief Marketing & Growth Officer
PROJECT SCOPE
ON24 engaged Arrange and Engage to source and secure venues for Accelerate '24, a multi-city global roadshow to relaunch ON24’s brand. The initiative required strategic venue selection across 15 locations in the U.S. and EMEA, ensuring seamless event execution aligned with ON24’s business objectives.
Objectives
Identify, evaluate, and contract event venues across 15 pre-determined U.S. and European cities (New York, San Francisco, Chicago, Boston, Seattle, Atlanta, Dallas, London and more).
Provide tailored venue recommendations that met ON24’s event criteria, including space for 50–75 attendees, demo stations, a registration desk, and a monitor for presentations.
Secure dinner venues for 10–15 attendees in each city.
Negotiate contracts and optimize venue concessions in collaboration with ON24’s legal team.
EXECUTION & DELIVERABLES
Sourcing & Selection
Conducted a thorough site search for venues in each city.
Evaluated functional, operational, and logistical feasibility.
Delivered a shortlist of top venues within 7–10 business days for U.S. cities and 10–15 business days for international locations.
Contracting & Negotiation
Facilitated venue selection by providing detailed comparisons.
Led contract negotiations to ensure favorable terms and cost efficiencies.
Conference Logistics & Coordination
Collaborated on venue floor plans, signage, catering, and AV needs.
Ensured compliance with dietary restrictions and event specifications.
Provided group resumes and event specifications for smooth execution.
RESULTs
Successfully sourced venues across eight key markets, providing ON24 with strategic options tailored to event goals and budget.
Negotiated cost-saving agreements, optimizing venue concessions.
Enabled a seamless planning process, supporting ON24’s team in relaunching their brand through a well-executed roadshow.
"Arrange and Engage played a critical role in ensuring our Accelerate '24 roadshow had the right venues in place to create a meaningful experience for our attendees. Their expertise in sourcing and negotiating saved us time, effort, and cost while delivering premium event spaces that fit our vision perfectly." - Callan Young, Chief Marketing & Growth Officer